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Originally Posted On: https://collavate.com/how-to-build-a-google-workflow-that-works-for-your-business/

 

Properly optimizing your productivity is essential when it comes to maximizing your company’s revenue. In practice, this involves automating all of the tasks that you can in order to save time.

Fortunately, using Google products allows you to drastically reduce the amount of time your obligations take you. Let’s take a look at how you can establish a Google workflow for your business.

What Google Products Should I Automate?

Although Google has plenty of products that business owners can take advantage of, there are a few that are particularly useful.

When incorporating automation in these areas, you can drastically improve your overall level of productivity. Let’s explore the ones you need to keep in mind.

Google Drive

When it comes to workflow automation, Google Drive is one of the most important tools that you can take advantage of. After all, this will essentially serve as the hub for all of your company’s important collaborative files.

Depending on the needs of your business, there are different methods you can implement. For instance, a company that frequently publishes content on its YouTube channel can automatically push videos it uploads to Google Drive onto its YouTube account.

The same can be said about other social media platforms, such as Instagram.

However, you can also use Google Drive for tasks that require much more manual effort. One of the most prominent is generating text documents from the leads you acquire from Facebook ads.

For larger businesses, this could save countless hours in productivity and allow you to focus on other areas of your marketing strategies.

Of course, you can also automate how you organize data. One of the most popular practices is to automatically create different folders based on information that is submitted to Google Drive.

For instance, you can automate this application to create a new folder based on rows that are added to a particular Google Sheet. From here, you can also automate how this data is organized.

Google Docs

Making use of the right forms is essential. It’s one of the best ways that you can help protect your business.

You can also ensure that your agreements with your clients are as comprehensive as possible.

Google Docs automation allows you to handle many different internal obligations that would otherwise take more time than you intend them to.

For example, obtaining approval is a common obstacle during the production process. This is particularly true during product development, distribution, etc.

In fact, the approval process can often be the culprit behind delayed deadlines. The larger an organization, the truer this statement becomes.

So, it should come as no surprise that automating approval can drastically improve efficiency.

In practice, this can involve automatically pushing a document to the appropriate party when approval is required. Common scenarios include signing off on budgets and liability waivers.

You can also implement automatic reminders to ensure that these documents don’t go unnoticed.

It’s worth noting that you can use automation to streamline simpler obligations. Handling employee feedback service, for instance, can help you improve your productivity with minimal time investment.

Google Sheets

Using Google Sheets is one of the most effective ways to collaborate with other people. This is especially useful for companies that work with international clients, as time zone discrepancies may sometimes prevent you from getting in touch.

In general, though, Google Sheets has plenty of utility as a spreadsheet application that can help you analyze different types of information.

When integrating automation, you can use tools to help you automate repetitive tasks that take unnecessary time. This will also come with the benefit of allowing you to focus on your core responsibilities.

Google Sheets automation may not be game-changing on its own. In combination with the automation of your workflow in other Google products, however, it can serve as a key component of improved efficiency.

How Can I Get Started?

Automation can help ensure that you avoid inaccuracies with the information you work with. As you might guess, this can significantly improve the rate at which you obtain approval.

The same can be said about industry regulation compliance.

Incorporating automation is much easier than it sounds. Although it’s possible to work with a software developer and create your own automation scripts, it’s much more efficient to use an automation tool.

It’s highly recommended to outsource this entire responsibility to a professional. They have plenty of experience in helping businesses incorporate and leverage automation.

More importantly, they have all the tools required to help you meet your specific needs. This allows you to avoid handling research and development on your own.

After all, saving time allows you to generate more money in the future.

Collavate offers a comprehensive tool that seamlessly integrates with your existing business processes. This means that you won’t have to reconfigure your settings or architecture in order to improve your workflow.

This allows you to conveniently maximize your efficiency with Google products and surpass your intended metrics.

You can check out this resource to learn more.

The Right Google Workflow Could Be Game-Changing

Be sure that you keep the above information in mind so that you can incorporate the right Google workflow for your business. From here, you will have no trouble optimizing your performance.

Want to learn more about what we have to offer? Feel free to get in touch with us today and see how we can help.