10 Email Signature Tips to Look Professional at Work

In a world where tweets and blog posts are all the rage, communicating via email is still as popular as ever. In fact, in the business world, emails are still one of if not the primary form of communication online.

And if you send lots of emails for work, you probably want to create an email signature that ends all of the emails that you send in a professional manner. 

Well, there are a ton of email signature tips to keep in mind when creating your very own email signature. And once you know what to do, and what not to do, you’ll see that creating the perfect email signature isn’t as hard as you may believe!

In this article, we’ll give you 10 email signature tips and tricks that you need to know in order to create the most professional and effective email signature. Now then, let’s get started!

1. Remember: Simple and Sweet

If there’s one word you should have in mind when crafting your email signature, it’s simplicity. Doing too much is almost a guarantee that you’re going to create a signature that turns people off.

Less truly is more, to say the least.

2. Limit Yourself to 3 or 4 Lines of Text

A great way to ensure that you keep your signature simple and sweet is to limit yourself to 3 or 4 lines of text. Anything more than that is going to be overwhelming, or too much to read, which isn’t what you want.

3. Design with Mobile Users in Mind

It’s the year 2020. Odds are, you send and receive the majority of your emails from a mobile device. It’s also safe to assume you’re not the only person who does this, meaning you need to create a signature with mobile users in mind.

Making something that is mobile-friendly is easy, as long as you limit yourself to how much content you include. Also, check to see how your signature looks on your mobile devices to confirm nothing looks off before sending too many emails. 

4. Consider Using a Picture

Regardless of your brand or business, you likely have a picture that you feel represents what you’re all about. Whether it’s a headshot or a company logo, consider including that picture in your email signature.

Don’t be afraid to go with a bit of color, too, as it’s a great way to stand out in someone’s email inbox. 

5. Balance Your Content Evenly

If you do decide to go with a picture, make sure you format your signature so that everything looks balanced. In other words, make sure your text and your picture flow together smoothly.

A good rule of thumb? Position your picture on the left side of your signature with your text on the right. Combined, your text should be the exact same size of your picture, meaning no words drop below the picture itself.

6. Don’t Include Your Email Address

There’s absolutely no reason to have your email in your signature. People already know who is emailing them, making that bit of information redundant.

Including your email address makes you look a bit amateurish, which of course, isn’t what you want.

7. Leave “Sent From My iPhone” On

We’ve all see that “Sent from my iPhone” tag at the end of an email. And while it may appear to be unprofessional at first glance, it’s actually not the worst idea to leave that feature enabled, if you have an iPhone.

Letting someone know you sent an email from a mobile device leads to them being more forgiving of any spelling or grammatical errors. And of course, spelling and grammatical errors are much more common when typing on mobile devices.

8. Link Your Social Media Accounts

While linking to your email address isn’t necessary, linking to your social media accounts is. Doing so can make it much easier for clients and customers to contact you, which of course, can be quite helpful.

Just make sure that you’re social media accounts are also professional, as someone is likely going to click on them eventually. 

9. End With a “Call to Action”

Ending your email signature with a call to action, or a CTA, should be near the top of your to-do list. Also, don’t overthink your CTA, as that’s a great way to set yourself up for failure. 

Something as simple as your social media links, or a link to your portfolio, works well. 

10. Browse For Examples in Your Inbox

If you’re still not sure how to format your email signature, consider copying someone in your email inbox. Odds are, you have quite a few examples to browse, and if you see something you like, try to mimic it and make it your own.

Also, you can make a digital signature online in just a few minutes, using an email signature maker tool.

10 Email Signature Tips and Tricks

Well, there you have it! Those are 10 email signature tips and tricks that you can use to create the perfect, most-professional email signature!

Remember, above all else, keep it simple. Don’t feel like you need to tell everyone every single thing about you in a few lines. Only include the most important details, as less is always more.

If you’re not sure exactly what you want to include, take a second to browse your email inbox for some examples. And if you find something you like, but aren’t sure how to recreate, use an online email signature maker to bring your signature to life.

Looking for more ways to stand out in the business world? Check out our blog!